DigiDocs Review : eSignatures Are a Must for Any Business

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Technology awareness and use is growing at a phenomenal rate.  Business people use it every day both personally and in business.  There have been some concerns expressed about how technology is taking over our lives, but in this day and age, businesses have to keep up with technology to stay in the frame.  DigiDocs eSignature recognise this and are proud to present their DigiDocs eSignature software with technology powered by QuicklySign.  Using the DigiDocs eSignature welcomes your business to the 21st Century – where going paperless means you can save paper, money, time – as well as doing your bit for the environment.

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What is DigiDocs eSignature? 

An electronic signature (eSignature) is a person’s electronic expression of his or her agreement to the terms of a particular document.

DigiDocs eSignature is secure & easy to use. The signer receives an email with a link to the document and can sign without the need to download anything. Fast & Simple. You can have multiple teams of signers, and you can have them sign in any order you need.  You sign documents on any smartphone, tablet or web browser, anywhere in the world.  Fast, Secure & Simple – very reasonably priced.

Whether you are a small, medium or large business, you will benefit from using the DigiDocs eSignature.  So, what are some of the benefits?

There are numerous ways that using DigiDocs eSignature will ensure your business runs smoothly and efficiently in the modern world.

If you’re still using hard copies or sending PDF’s via email, you could be costing your business money. In the time it takes a recipient to print a form, manually fill it out, scan it and send it back, you’ve already lost a good 30-45 minutes (per signer), and that’s if they completed it immediately! More often than not, each signer takes days or weeks to complete a document.

The reality is that processes often get stuck when people don’t respond quickly enough. By using DigiDocs eSignature and eliminating the scenario above, your business can speed up its processes.

Get Access Anytime, Anywhere –  with our DigiDocs eSignature workflow automation tool (and the cloud) you can reach the right people, right away, without manual intervention.

Find Information Faster – stop wasting time looking for paper documents.  Electronic documents are easier to file and find. You can even use full-text searching, making it simple and quick to find important business documents—on-premise or in the cloud.

Speed Up Approval Processes by using DigiDocs eSignature.  Businesses utilise DigiDocs eSignature solutions to speed up approval pro­cesses for external and internal documents.  Electronic documents can be signed digitally and routed for the next step quickly, reliably, and securely. This can speed up purchase requests, loan approvals, expense reports, contracts, and much more.

Prove Compliance by using DigiDocs eSignature.  These days, regulations require companies to take documented measures to maintain data confidentiality and integrity.  Paper-based systems make tracking and managing data more difficult and expensive than electronic-based systems.

DigiDocs eSignature provides an audit trail of when documents are received or sent. Built-in security prevents unauthorised access, maintaining data confidentiality.

You can do your bit to help save the environment by using DigiDocs eSignature.  With global warming and excessive CO₂ polluting the environment, the world has begun to see the value in going “green” and reducing our carbon footprint.

Going Paperless by utilising DigiDocs eSignature helps cut down on deforestation and pollution, leaving more trees to do the dirty work of absorbing carbon dioxide (and slowing down global climate change).

Make Clients Happy! Many customers prefer self-service.  You can securely provide key information to customers electronically, enabling them to sign documents on their own when convenient. In fact, providing electronic access to all relevant data not only gives customers more accurate and complete information, it makes them happier and more loyal customers.

Using DigiDocs eSignature accomplishes this all for you.

To recap on how DigiDocs eSignature will benefit your business:

YOU WILL SAVE TIME.  For any business it is important that you can save time wherever you can. The more time you save, the more time you can spend on the vital areas of your business.  By automating most of your procedures and going paperless you will cut the document turnaround time from weeks to hours.

YOU WILL SAVE MONEY.  Keeping costs down is as important to small businesses or start-ups as it is to a large business.  There is an ever-increasing cost of paper, printing and ink cartridges (some contracts can be extremely lengthy!).  Cost can spiral out of control.  So, when you think about not having to physically print, sign, scan, email or post or courier documents to be signed, you can say goodbye to mailing, postage and courier fees, packaging, printing expenses.

YOUR BUSINESS WILL GROW. Everyone wants their business to grow and by implementing the right tools and procedures early on in your business, you will be able to reach that goal faster.

Not only is it quicker for you and your staff or your sales reps to get contracts signed online, by using DigiDocs eSignatures they can keep track of the status of that contract.  Say for example, a client has opened a contract but not yet signed it, you or your sales rep will be able to see this in the Audit Trail and send them a friendly reminder to help move the sale on.

DigiDocs eSignature is powered by technology from QuicklySign. DigiDocs eSignature is a standalone application, therefore no need to invest in modules you won’t use.  However, should you require it, there is the added advantage that this software allows you to customise your signing page and emails to match your brand with your company logo, colours and messaging. Ensuring everyone in the business is aligned and sending the same message to your clients.

We take your security very seriously!

The constant use of technology has made security and the prevention of data breaches imperative. In order for you to send and sign documents online in a secure way and with peace of mind DigiDocs eSignature have stringent policies put in place by QuicklySign.

These include SSL encrypted connection which is the same level of encryption all banks use. Audit Trails that safely track every interaction of the document signing process.  State of the art secure server infrastructure where your information is always secure.  2-factor authentication which gives you an added layer of protection by requiring a signer to provide a SMS or one-time pin, (OTP) that’s been sent to their mobile phone in order to view and sign a document. Many people use 2-factor authentication for things like email accounts or online banking accounts.
DigiDocs eSigntature helps businesses run smoothly, efficiently and saves them time and money.

In a world where your carbon footprint is becoming increasingly important, many businesses would like to be more environmentally friendly. You can be with DigiDocs eSignature.

DigiDocs eSignature is a must for any business – contact us at www.digidocs.co.za or register for a 14-day free trial to see how simple, fast and efficient DigiDocs eSignature is.

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